Central Supply Clerk/Scheduler Combined Palm View

JOB DESCRIPTION 1 of 2 

Position / Title:           Central Supply Clerk

Department:                 Nursing Services

SUMMARY:

 

The Central Supply Clerk reports to and receives supervision from the Director of Nursing and is responsible for the distribution and inventory of resident care supplies in accordance with established policies and procedures. The Central Supply Function is allocated a maximum of 4 hours per day. The Central Supply Clerk reports to and receives supervision from the Director of Nursing.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Receive, record, store, issue and deliver resident care supplies in accordance with facility policies and procedures.

    • Receive, check, store and deliver resident care supplies.
    • Check quantity and type of incoming material against invoices, purchase orders or other documents, evidence delivery and notate all shortages or damage.
    • Work with vendors to resolve issues related to shortages, damage, or quality concerns.
    • Maintain computerized and written records of items delivered and issued.
    • Arrange and store supplies in a neat and orderly manner for ease of operation and accessibility.
    • Assist management/department heads with analysis of supply usage to determine target inventory level and reorder points.
    • Advise management/department heads when stock reaches minimum inventory level.
    • Order, receive and restock central supply in accordance with established par levels.
    • Secure emergency or critical care items.
    • Monitor cost of central supplies and maintain related records.
    • Responsible for the security of the central supply storage area.
  • Inventory and reconcile central supply stock on a monthly basis for shrinkage and or theft.

 

 Perform duties in a safe manner in accordance with established policies and procedures.

  • Perform all duties in compliance with established safety and infection control policies and procedures.
  • Actively participate in fire, safety and disaster preparedness drills.
  • Maintain safe working conditions and practices and follow established safety regulations in the use of equipment and supplies. 

DEGREE OF SUPERVISION:

The Central Supply Clerk reports to and receives supervision from the Director of Nursing for Central Supply functions and reports to and receives supervision from the Charge Nurse when performing direct care functions.

QUALIFICATIONS:

  • High school diploma or equivalent.

PHYSICAL AND MENTAL DEMANDS:

  • Must be able to push, pull, move and/or lift a minimum of 30 pounds.
  • Must be able to stand and walk for long periods of time.
  • Must be able to reach, stoop, kneel, bend, lift and move intermittently throughout the work day throughout the facility.
  • Must be able to work outside of normal work hours including nights, holidays, and weekends as needed to meet facility and position demands.
  • Must be free of diseases that may be transmitted in the performance of job responsibilities during the stage of communicability.
  • Must be able to relate to and work with ill, disabled, elderly, emotionally upset and at times hostile people within the facility.

Job Description 2 of 2

 

Position / Title:          Scheduler   

SUMMARY:

The Scheduler ensures adequate staffing on each nursing unit and coordinates with Nurse Managers & Supervisors, communicates schedules to staff. The Scheduler oversees tracking of private duty aides including ensuring proper badging. They coordinate schedules for and communications with part time nurse pool and per diem nurse pool. Books and places agency nurses as needed. The Scheduler  provides day-to-day maintenance, monitoring, scheduling.

 

ESSENTIAL DITIES AND RESPONSIBILITIES:

  • Follows the master staffing schedule
  • Communicates continuously with DON/ADON to ensure coordination of information and maintain accuracy of nursing schedule
  • Prepares daily staffing sheets with continual revisions as necessary
  • Follows center policy and DON guidelines for numbers and assignment of staff
  • Completes a listing of vacant nursing positions for DON weekly
  • Schedules staff vacations according to guidelines in the personnel policies and the DON/ADON’s direction
  • Ensures at least one other staff member is oriented to the schedulers position in the event of vacation, sick leave, etc…
  • Forwards overtime request, paid time off requests and trade requests to Payroll
  • Creates and maintains forms necessary for completion of scheduler’s task
  • Respects the confidentiality and dignity of staff and residents
  • Ensure all new employee orientation schedules are on staffing sheet

QUALIFICATIONS:

  • Associates degree or equivalent education and experience
  • Experience utilizing scheduling software in a healthcare/patient care environment, preferred
  • Prior experience in a large nursing home setting preferred.
  • Competent in use of Microsoft Office application software – Word & Excel.
  • Excellent interpersonal, organizational and communication skills.
  • Ability to maintain productivity with numerous interruptions.
  • Demonstrates a caring attitude towards both internal and external customers.

PHYSICAL AND MENTAL DEMANDS:

  • Must be able to stand and walk for long periods of time.
  • Must be able to reach, stoop, kneel, bend, lift and move intermittently throughout the work day throughout the facility.
  • Must be able to work outside of normal work hours including nights, holidays, and weekends as needed to meet facility and position demands.
  • Must be free of diseases that may be transmitted in the performance of job responsibilities during the stage of communicability.
  • Must be able to relate to and work with ill, disabled, elderly, emotionally upset and at times hostile people within the facility. 

WORKING ENVIRONMENT:

Works in office areas, as well as throughout the facility. Frequent day travel by automobile to hospitals, doctor’s offices, senior services, etc.   Works beyond normal duty hours, on weekends and holidays when necessary.   Interacts with residents, family members, and staff under all conditions and circumstances.  Is subject to hostile and emotionally upset residents, family members, and visitors.   Exposure to infectious waste, diseases, and conditions including but not limited to exposure to hepatitis B viruses.

 

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Posted in Careers.