MDS Coordinator – MG



Position / Title:  MDS Coordinator

Department:  Nursing Services


The MDS Coordinator reports to and receives general direction from the Director of Nursing and is responsible for coordinating the completion of the Minimum Data Set (MDS) and resident Care Plans; performs related work as required. Has primary accountability to ensure that MDS Assessments and Care Plans are accurately completed according to federal and state requirements and established deadlines.


Ensure the Minimum Data Set (MDS) and resident Care Plans are accurately completed in accordance with federal and state requirements and within established deadlines.

  • Direct, organize and schedule required resident assessments and related documentation for Medicare, Medicaid and private insurance reimbursement for completion of MDS process including initial certification and recertification.
  • Collaborate with the interdisciplinary team and all departments to facilitate completion of the MDS process in a timely manner.
  • Calculate Medicare assessments and PPS dates for 5, 14, 30, 60, 90 day assessments.
  • Oversee documentation to comply with Medicare or state reimbursement rules.
  • Review medical records and other records related to resident’s health status to collect information related to the MDS process.
  • Calculate quarterly and annual assessments with appropriate dates.
  • Review daily census and complete discharge and re-admission tracking forms.
  • Monitor input to ensure accuracy, timeliness and compliance with reimbursement authorities and standards.
  • Attend care plan conferences.
  • Assess resident care needs utilizing the RAP guides and assist in the development of individualized plans of resident care.
  • Participate in the education of staff on documentation requirements to support MDS coding.
  • Lead PPS meetings to promote interdisciplinary communication.
  • Maintain ongoing communication with Rehabilitation staff and other disciplines to ensure that the most appropriate dates are selected for the MDS.
  • Monitor monthly CMS scores.
  • Complete and transmit MDS’s to CMS.
  • Review and correct submission errors in a timely manner.
  • Submit transmission report to financial department upon successful transmission.


Perform duties in a safe manner and comply with established policies and procedures.

  • Perform all duties in compliance with established safety and infection control policies and procedures.
  • Actively participate in fire, safety and disaster preparedness drills.
  • Maintain safe working conditions and practices and follow established safety regulations in the use of equipment and supplies.


  • Graduate of an accredited school of Nursing
  • Must possess a current, unencumbered Registered Nurse License issued by the State or current, unencumbered registration as a LPN issued by the State.
  • Working knowledge of PC’s, application software, peripheral equipment and the MDS clinical database.
  • Must be knowledgeable of nursing and medical practices and procedures, as well as laws, regulations, and guidelines that pertain to long-term care.
  • Two years of nursing experience in a health care institution, preferred.
  • Minimum of one year MDS experience, preferred.


  • Must be able to push, pull, move and/or lift a minimum of 50 pounds.
  • Must be able to stand and walk for long periods of time.
  • Must be able to reach, stoop, kneel, bend, lift and move intermittently throughout the work day throughout the facility.
  • Must be able to work outside of normal work hours including nights, holidays, and weekends as needed to meet facility and position demands.
  • Must be free of diseases that may be transmitted in the performance of job responsibilities during the stage of communicability.
  • Must be able to relate to and work with ill, disabled, elderly, emotionally upset and at times hostile people within the facility.
  • Most possess the ability to plan, organize, develop, implement, and interpret the programs, goals, objectives, policies and procedures necessary for providing quality care.


Works in office areas, as well as throughout the facility. Works beyond normal duty hours, on weekends and holidays when necessary.  Interacts with residents, family members, and staff under all conditions and circumstances.  Is subject to hostile and emotionally upset residents, family members, and visitors.   Exposure to infectious waste, diseases, and conditions including but not limited to exposure to hepatitis B viruses.

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